The National Skills Fund (NSF) under the Department of Higher Education and Training (DHET) seeks an Administrative Assistant (Ref: NSF05/05/2025) in Pretoria. This Level 07 role offers a salary of R325,101 per annum and requires an NQF Level 6 diploma in HR/Office Management/Public Administration with 1-2 years of relevant experience. Key duties include diary management, meeting coordination, document processing, and HR administrative support. Applications close on 20 June 2025. Submit via the DHET online portal with a completed Z83 form, CV, and certified documents. Preference given to candidates promoting employment equity.
POST: ADMINISTRATIVE ASSISTANT
REFNO: NSF05/05/2025 Branch: Skills Development Component: National Skills Fund Directorate: Human Resources Management and Development This post is being re-advertised and candidates who had previously applied may re-apply
SALARY: R325 101 per annum per annum (Level 07)
CENTRE: Pretoria
CLOSING DATE: 20 June 2025
REQUIREMENTS:
- An appropriate National diploma (NQF Level 6) in office management or Human Resources Management/Public Administration/ Management and or related qualification.
- A minimum of one (1) to 2 (two) years of relevant experience in office management and administration within a Human Resource Management and Development environment.
- Knowledge and understanding of applicable HR legislation and procedures.
- Good planning and organising skills, interpersonal and decision-making skills.
- Good written and verbal communication skills.
- Good computer literacy (MS Word and Excel).
DUTIES:
- The successful candidate will perform the following duties: Schedule appointments and maintain an electronic diary.
- Ensure that legislative and/ or other important dates are documented in the diary and that constant reminders are sent out to ensure compliance with due dates.
- Coordinate business travel and accommodation as required.
- Plan, prepare, timeously relevant documentation for meetings and arrange venues and refreshments as required and record proceedings of meetings.
- Record messages in detail and convey them promptly to the Human Resources Directorate.
- Prioritise work received from the Human Resources Directorate.
- Type correspondence, reports, minutes, presentations spreadsheets and related material from proceedings or handwritten notes.
- This involves working on Word, Excel, and PowerPoint.
- Plan, prepare for and proceed with meetings.
- Prepare documents and distribute information/ documents as requested by the Human Resources Directorate in hard copy or electronically e.g., prepare distribution packs for meetings.
- Source information as requested by the Human Resources Directorate.
- Receive and register incoming mail and documents and distribute them within the Human Resources Directorate as required.
- Stock control of office stationery.
- Perform administrative tasks related to expense claims.
- Make photocopies, scan, documents, and file documents electronically in a logical order.
- Maintain an appropriate filling system (manual and computerised) for the Directorate.
- Ensure all files are always readily accessible and retrievable.
- Maintain a pending system to diarise documents for future action.
- Register the movement and file all documents that are entering or leaving the offices of the Directorate.
- Track and follow up on documents that are entering or leaving the offices of the Directorate.
- Track and follow up on documents that were sent from the Directorate that require action or approval.
- Perform other administrative support functions..
ENQUIRIES: Mr D Moyane Tel No: (012) 943 3105 / Ms C Els 012 943 3250 / Ms B Setuki Tel No: (012) 943 3161
APPLICATIONS:
The adverts can be accessed on DHET Website at www.dhet.gov.za or https://www.dhet.gov.za/sitepages/careers.aspx and Will Be Placed on the DPSA Circular a Skilled and Capable Workforce for An Inclusive Growth” The Full Details for T Please register or if you are already registered, sign in and apply for this position on the GTAC recruitment website https://erecruitment.gtac.gov.za/erecruitment/.
NOTE:
DHET invites applicants to apply online on the New Z83 form by accessing the Departmental Website (click ‘apply now’ button) or http://z83.ngnscan.co.za/apply and following the easy prompts/instructions.
Upload the supporting documents namely, (1) a comprehensive CV, and (2) copies of all qualifications (including matriculation), identity document, valid driver’s licence, and any other document (where required).
A fully completed and signed (electronic signature) Z83 form will be considered.
A user guide and ‘how to’ videos will assist in how to complete the form and digital signature.
Only shortlisted candidates will be required to submit certified documents/copies on or before the day of the interviews.
It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA).
Candidates whose appointments promote representativity in terms of race, gender, and disability will receive preference.
All shortlisted candidates for SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department.
The successful candidate(s) will be required to undergo a Competency Assessment.
One of the minimum entry requirements for the SMS position is the Pre-entry Certificate.
No appointment will take place without the successful completion of the pre-entry certificate and submission thereof.
For more details on the pre-entry course visit: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/.
The candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance.
If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful.
Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification).
Applications received after the closing date will not be considered.
“DHET is committed to providing equal opportunities and practising affirmative action employment.
It is our intention to promote representativity in terms of (race, gender, and disability) in the organisation.
Women and people living with disability will receive preference in all NSF posts”..
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